Gemini AI Scanning Suite
Three powerful AI tools in one app. Point your camera at a nameplate, invoice, or piece of equipment — and let Gemini AI do the work. Every new user gets 10 free AI scans across all three tools to try before upgrading.
🤖 AI Nameplate Scanner
Snap a photo of any equipment data plate — even faded, sun-bleached, or corroded ones. Gemini AI extracts manufacturer, model, serial number, voltage, refrigerant type, SEER rating, MCA, MOP, BTU capacity, filter specs, belt codes, refrigerant charge weight, and 40+ additional fields automatically.
🩺 AI Condition Assessment
Point your camera at any unit — or use photos already saved in the equipment record. Get an instant AI inspection report with a Good / Fair / Poor severity rating, detected issues (coil fouling, corrosion, oil staining, insulation damage), and prioritized action items.
🧾 Invoice & Work Order Scanner
Photograph any printed or handwritten service receipt, invoice, or work order. The AI extracts the service date, technician name, parts used, labor hours, and total cost — then auto-creates a complete maintenance log entry with one tap.
Built-in QR & Barcode Scanner
A native live-camera scanner built directly into the app — no subscription, no internet connection, and no AI credits required. Scan any barcode or QR code on or near your equipment and find it in your database in seconds.
13+ Barcode Formats
Reads QR Code, Code 128, Code 39, Code 93, EAN-13, EAN-8, UPC-A, UPC-E, Data Matrix, PDF417, ITF-14, Codabar, and Aztec — covering virtually every barcode you'll find on equipment.
Smart Fuzzy Matching
Searches your entire equipment and parts database by serial number, model number, asset tag, and equipment ID. Bi-directional matching handles partial scans and minor scratches automatically.
No-Match Quick Create
If the scanned code doesn't match anything, the app prompts you to create a new equipment record with the scanned code pre-filled as the asset tag.
QR Code Creator & Branded Asset Tags
Generate professional, print-ready vertical asset tags for any piece of equipment in one tap. Tags are vector-sharp scalable PDFs — print them at any size on any printer.
🌠Link Mode (Public URL)
Generates a public URL QR code. Anyone can scan it with a standard phone camera to view specs and maintenance history — no app or login required.
📠Text Mode (Plain Text)
Encodes a clean, structured plain-text spec block. Scannable with any camera — lets technicians copy-paste model and serial numbers directly into service tickets.
âš¡ JSON Mode (App-to-App Import)
Encodes the full equipment data payload for direct offline import. Scanned within the app, it auto-detects the payload and pre-fills the entire unit — 100% offline.
Equipment & Building Management
Organize every appliance and HVAC unit into buildings, with complete specifications, unlimited photos, and full service histories. Free forever, no limits.
Unlimited Buildings & Equipment
Create as many building profiles as you need — each with address, photos, and contacts. Add unlimited equipment organized by location.
Photo Galleries
Attach unlimited photos to any equipment, part, or maintenance log. Nameplates, warranty stickers, receipts, before/after shots.
Warranty & Age Tracking
Set install dates and warranty expirations. Track how old each unit is and never miss coverage during a claim.
Parts & Inventory Management
Link replacement parts to equipment, track on-site consumable stock across all buildings. Know what you need before the truck rolls.
Linked Replacement Parts
Attach filters, belts, capacitors to parent equipment. Each part has its own photo gallery, spec sheet, and replacement schedule.
Site Inventory System
Full inventory management for filter stock, belt inventory, and consumable parts per building with quantity steppers and orphaned stock detection.
Replacement Reminders
Set replacement schedules and receive push notifications when filters, belts, or other components are due.
Maintenance Logs & Service History
Log every service visit with detailed records — technician names, work orders, before/after photos, timestamps, and costs.
Detailed Service Records
Each log captures service date, technician, service type, work performed, parts used, labor hours, and total cost with before/after photos.
Refrigerant Recovery Section
Every log includes a built-in refrigerant recovery/recharge section. Enter system charge and amount added for a permanent audit trail.
Full History Per Unit
View the complete chronological service history for any equipment — every visit, every part replaced, every invoice scanned.
11+ Report Types & Branded PDFs
Generate professional reports exported as polished PDFs with your company logo, name, and contact info on every page.
Comprehensive Report Library
Filter Sizes, Belt Sizes, Refrigerant Inventory, Equipment Age, Electrical Load Schedule, Maintenance Checklist, Fire Damper Report, Invoice Report, and more.
Company Branding
Upload your logo once and it appears on every PDF. Company name and contact info printed at the top of every page.
Supply Analysis
Reports cross-reference installed consumables vs. on-hand inventory with order quantity calculations and smart data normalization.
Cloud Sync, Backup & Peer Sharing
Offline-first — all changes save instantly to the device. When connected, Smart Sync backs everything up and keeps all devices in sync. Share complete equipment packages with teammates in one tap.
Offline-First Architecture
Works fully offline in basements, mechanical rooms, and areas with zero cell service. All changes save to the device instantly.
Smart Sync & Conflict Resolution
Detects cloud-vs-device mismatches, flags conflicts, and lets you triage differences before resolving. Full system restore from backup with a single tap.
Push to User & Transfer Inbox
Send complete equipment packages — specs, photos, parts, history — directly to teammates. Recipients review, accept, and merge incoming data seamlessly.
EPA Section 608 Leak Rate Calculator
Commercial HVAC systems with 50+ pounds of refrigerant must meet EPA leak rate thresholds. The app calculates and flags violations automatically.
Automatic Leak Rate Calculation
When a technician logs refrigerant addition, the system calculates the annual leak rate using EPA Section 608 formulas.
Proactive Violation Alerts
Visible compliance alerts display immediately if a leak rate breaches the EPA threshold — warn building managers on the spot.
Auditable Compliance Trail
Refrigerant data locked permanently into maintenance logs for environmental compliance audits.
Full Web Dashboard
Access your entire equipment database from any browser at equipment-tracker.com. Browse buildings, view equipment, generate reports, and dispatch equipment to teammates from your office computer. Included with every Pro subscription.
Start Tracking Smarter Today
All Pro plans include a 7-day free trial
