Parts & Inventory
Step-by-Step Guide
Link replacement parts directly to the equipment they belong to, and track your on-site consumable stock across all buildings.
🧰 Parts & Inventory (Always Free)
📱 Mobile App Guide
- View Parts Catalog: Tap the "Parts, Inventory & Tools" card on the mobile dashboard. Use the category tabs ("Filter", "Belt", "Refrigerant", "Parts", "Tools") to browse registered inventory. (Page 1) Tapping "Parts, Inventory & Tools" on the dashboard. (Page 2) The categorized inventory tab view.
- Adjust On-Hand Stock: Tap a part card to open its detail sheet and inspect the active stock levels. Tap the quantity stepper (+/-) buttons or enter stock counts manually to adjust active inventory. (Page 1) The part details card showing active quantity. (Page 2) Tapping the stepper buttons (+/-) or keying in stock counts.
- Link Refrigerant Cylinder: Select the "Refrigerant" tab, tap a cylinder, and input the gross weight. The app dynamically displays a "Fits: [Asset Name]" compatibility badge based on matching refrigerant specifications between the cylinder and your registered equipment. (Page 1) The refrigerant tracking lists. (Page 2) Cylinder page with gross weight input fields and matched equipment tags.
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Frequently Asked Questions
Everything you need to know about the Equipment Tracker Pro guides and features.
What kind of guides are available in the hub?
We provide step-by-step visual instructions with real app screenshots for every mobile app feature — AI scanning, QR tagging, inventory, maintenance logs, and more — plus an overview guide for getting started on the web dashboard.
Are these guides specific to mobile or web?
Each guide has a Mobile App / Web Dashboard toggle, but most of the detailed step-by-step content lives on the mobile app (iOS & Android) since that's where most features live today. The web dashboard has its own overview guide, and we're adding more web-specific guides as dashboard features expand.
Can I access these guides offline?
While the guides website requires an active internet connection, the mobile app runs fully offline, allowing you to access all your saved equipment databases and maintenance logs in zero-signal zones.
Who are these CMMS guides written for?
They are written for field HVAC technicians, property maintenance crews, and facility managers looking to digitize their workflows.
Do the guides include instructions for team management?
Yes — there are guides for cloud sync & sharing (including transferring a building to another owner) and for the vendor check-in system, which turns a building into a QR-code entry point for contractors. A dedicated guide for team collaboration on the web dashboard is on our roadmap as that feature rolls out further.