💎 Plans

Simple pricing.
Per-user subscriptions.

A subscription to Equipment Tracker Pro unlocks our full Pro CMMS, allowing HVAC contractors and property managers to sync their database across devices, publish live URL QR asset tags, and generate polished PDF reports including refrigerant leak-rate records. Keep your core database free forever, or upgrade individual users to Pro to unlock our full suite of AI scanning, cloud syncing, and custom report builders. Text-mode and JSON-mode QR tags stay free on both the app and the web dashboard.

Always Free

Organize properties, scan barcodes, and log maintenance on your local device.

$0 / user / month
Free forever · no credit card required
Nothing expires and there are no ads. Core tracking stays free whether or not you ever upgrade.
  • Unlimited properties & buildings
  • Unlimited equipment & parts logging
  • Offline Barcode & QR Scanner (13 formats)
  • QR asset tags in Text & JSON mode (all the data on the sticker)
  • 10 Free AI Scans (Nameplate/Condition/Invoice/Diagnostics Chat)
Create Free Account
Recommended

Pro Toolkit

Unlock the full suite of AI scanning, cloud syncing, and custom branded report builders.

$9.99 / user / month
or $79.99/year — $6.67/mo, save 33% · 7-day free trial for first-time subscribers
Less than one filter a month — and it pays for itself the first time you skip typing a nameplate.
Pro is $9.99/user a month, or $6.67 billed annually. MaintainX Essential is $20 and UpKeep starts at about $24. Here, core tracking works offline on the free tier.
vs MaintainX · vs UpKeep
  • Unlimited AI Nameplate Scanning (the specs printed on the plate extracted)
  • AI Diagnostics & Condition Assessments
  • Cloud Backup & Smart Sync across all devices
  • Live URL QR Tags (Hosted public page that stays current). Text & JSON tags are free, and so is your company logo.
  • 17 Pro Report Types (Branded PDFs/ZIP package)
  • Refrigerant Leak Rate Records (Pro exports the leak-rate history as a PDF you can hand to an auditor. The calculator itself is free on every tier. It keeps your records; it does not make you compliant.)
  • Vendor QR check-in posters & log dashboard
  • Full Web Dashboard desktop/tablet browser portal
Start 7-Day Free Trial

Team Plan

Give your whole crew real, role-based access under one subscription.

Monthly billing only
$39.99 / 5 seats / month
~$8 per seat / month · billed monthly
7-day free trial for first-time subscribers
Cheaper per person than five separate Pro subscriptions at $9.99/month. Starts at 5 seats, scales in blocks of 5 up to 50.
  • Every member gets their own login, with cloud sync and the web dashboard on every seat
  • Role-based access: Viewer reads, Tech edits records and runs the AI scanners, Manager also runs invoicing
  • Starts at 5 seats, scales in blocks of 5 up to 50
  • One subscription & bill — no per-seat invoicing
Upgrade to Team

Or download the mobile app to subscribe directly via Apple or Google:

🍎 App Store 🤖 Google Play

Prices shown are for subscribing on this site. App Store and Google Play set their own local pricing, so the amount shown in the app may differ by country and currency.

Compare Plans & Features

Feature Always Free Pro Plan Team Plan
Properties & Buildings Unlimited Unlimited Unlimited
Equipment & Part Records Unlimited Unlimited Unlimited
Offline Barcode/QR Camera Search ✓ Yes ✓ Yes ✓ Yes
Recurring PM Scheduling ✓ Yes ✓ Yes ✓ Yes
Gemini AI Scanning (Nameplates & Invoices) 10 trial scans ⚡ Unlimited ⚡ Unlimited
AI Condition Check & Diagnostics Chat Shares 10 trial scans ⚡ Unlimited ⚡ Unlimited
Invoicing (payments, partial payments, sales tax) ✅ Yes, free ⚡ Included ⚡ Included
Work Orders (hold with reason, reopen, photos) ✅ Yes, free ⚡ Included ⚡ Included
HVAC Field Tools & Charts (PT charts, Ohm's law, NEC MCA/MOCP) ✅ Yes, offline ⚡ Included ⚡ Included
Cloud Sync & Multi-Device Backup ✅ Free ZIP backup + Android folder ⚡ Automatic ⚡ Shared Workspace
Printable QR Asset Tags ✅ Text & JSON ⚡ Adds Live URL ⚡ Adds Live URL
17 PDF & CSV Reports (incl. Landlord & Rental Tools) ❌ No ⚡ Unlimited PDFs ⚡ Unlimited PDFs
EPA §608 Leak Rate Calculator ✓ Yes (free) ⚡ + PDF Export ⚡ + PDF Export
Vendor Entry QR signs & calendar logs ❌ No ⚡ Fully Integrated ⚡ Fully Integrated
Desktop Web Dashboard ❌ No ⚡ Fully Included ⚡ Fully Included
Team seats & role-based access ❌ No ❌ Solo only ⚡ 5–50 Seats (Roles)

Before you decide — what users actually say

Real reviews from the App Store and Google Play. Tap any card to read it on the store itself.

★★★★★ App Store

This is an awesome app for companies to use! You can track service history, inventory, and all the information on your equipment. You can even keep track of special tools with a tool checkout system. Any technician can walk up to a piece of equipment and instantly pull up its complete service history. You can also keep track of vendors, maintenance schedules, filter and belt changes, and much more. I actually had a maintenance guy call me saying he needed a motor for a unit. I was able to pull over, look up the unit, get all the information I needed, and order the correct motor right from the information in the app. It's a great way to keep all your equipment, maintenance, inventory, and service information organized and easily accessible for your entire team.

R R.W LaPine a company running its own maintenance crew August 2026
★★★★★ App Store

I have been in need of a formal equipment tracker for 15+ years of mechanical / HVAC service work! This application provides detailed mechanical equipment tracking, photos with ease of generating reports to share with field technicians, office workers and customers. I highly recommend this to anyone that finds the need to be detailed, organized and professional. 5 starts!!

C cchopp0178 15+ years in mechanical / HVAC service May 2026
★★★★★ Google Play

This app makes tracking equipment so much easier. The AI scanner is fast and pulls model and serial numbers right off the nameplates, which saves a ton of time. The new updates for work orders and the maintenance calendar are great, and I really like that the field tools are free. It is simple to use and keeps everything organized by building. Highly recommend!

M Manish Kumar Tracks equipment by building August 2026
★★★★★ Google Play

Keeping track of our building equipment and maintenance records is much easier with this app. The ai nameplate scanner saves a lot of time, too. Highly recommend it to anyone working in facility management.

F Francis Dfr Facility management August 2026
★★★★★ Google Play

very helpful app. this would be very beneficial for property owners as well.

K Kaylyn Shanahan June 2026

These are written reviews from both stores, not a hand-picked selection. Reviews from the developer and his family are left out, because they do not count as proof of anything.

Listed on Capterra · Listed on Product Hunt · as of August 2026

Pricing FAQs

Is there a free trial on every plan?

Yes — every plan has a 7-day free trial: Pro monthly, Pro annual and every Team seat tier. It is for first-time subscribers, and you won't be charged until it ends. Trial eligibility is one-time only: if you've subscribed to Equipment Tracker Pro before, a new subscription bills immediately. Cancel in the same place you subscribed: a subscription bought here on the site is cancelled from the Account page of the web dashboard, under Manage Your Plan, with Modify or Cancel Subscription; a subscription bought inside the app is cancelled in your Apple ID or Google Play subscription settings, because Apple and Google handle that billing directly.

What features are included in the Free tier?

Our free tier is genuinely unlimited and contains no ads. You can track unlimited buildings and equipment units, create relational replacement parts lists, log core maintenance tasks, track general spares, and use our 100% offline barcode & QR code scanner. Every account also starts with a trial balance of 10 free AI scans.

How do the 10 free AI scans work?

Every registered account gets 10 free AI credits — sign in with Google, Apple, or email (free, no credit card) to activate them. These credits are shared across our four AI tools: the Nameplate Scanner, Condition Assessment, Invoice Scanner, and conversational Diagnostics chat. Once these 10 free scans are used, core tracking remains 100% free, while upgrading to Pro unlocks unlimited scans.

How does per-user pricing work for teams?

Team plans start at $39.99/month for 5 seats — about $8/seat, cheaper per person than 5 separate monthly Solo subscriptions ($9.99/mo each). Need a bigger crew? Every 5-seat block after the first adds $40.00/month, so 10 seats is $79.99, 25 seats is $199.99, and the ceiling is 50 seats at $399.99. No per-seat haggling, no enterprise sales call.

Does accessing the web dashboard require a Pro subscription?

Yes. The full web dashboard at equipment-tracker.com requires an active Pro subscription. The Equipment Tracker Pro mobile app's free tier works entirely offline without a subscription. Pro unlocks automatic cloud sync, which is what powers the web dashboard, live URL QR tags, PDF report generation, and multi-device access. The QR generator opens without Pro, because Text-mode and JSON-mode tags are free to make on the phone and on the web.

Do you need a Pro subscription to scan a printed QR tag?

No. Anyone can scan a Link Mode QR tag using just a standard phone camera — no app download, no account, and no subscription needed. Scanning opens a public web page with the equipment's specs and service history. Making tags is mostly free as well: Text-mode and JSON-mode tags cost nothing to generate, on the phone or the web dashboard, because those carry their data on the sticker. Link Mode is the paid one, because it publishes and hosts the public page the sticker points at.

Can I export my data if I cancel?

Yes. Your data belongs to you. If you cancel Pro, your records remain fully accessible on your device — nothing is deleted or locked away. A full backup ZIP of your database and photos, and restoring from one, is free on every tier, and on Android a linked-folder auto-backup is free too. Cloud backup, CSV export and the PDF reports need an active Pro subscription.