Always Free
Organize properties, scan barcodes, and log maintenance on your local device.
- ✓Unlimited properties & buildings
- ✓Unlimited equipment & parts logging
- ✓Offline Barcode & QR Scanner (13 formats)
- ✓QR asset tags in Text & JSON mode (all the data on the sticker)
- ✓10 Free AI Scans (Nameplate/Condition/Invoice/Diagnostics Chat)
Pro Toolkit
Unlock the full suite of AI scanning, cloud syncing, and custom branded report builders.
vs MaintainX · vs UpKeep
- ⚡Unlimited AI Nameplate Scanning (reads the plate and fills in the fields it finds)
- ⚡AI Diagnostics & Condition Assessments
- ⚡Cloud Backup & Smart Sync with the web dashboard, and restore onto a new phone
- ⚡Phone and Tablet — Pro on two devices, like a phone and a tablet, plus the web dashboard
- ⚡Live URL QR Tags (Hosted public page that stays current). Text & JSON tags are free, and so is your company logo.
- ⚡20 Pro Report Types (Branded PDFs/ZIP package and a CBPS O&M workbook in Excel, incl. 5 landlord/rental tools)
- ⚡Refrigerant Leak Rate Records (Pro exports the leak-rate history as a PDF you can hand to an auditor. The calculator itself is free on every tier. It keeps your records; it does not make you compliant.)
- ⚡Vendor QR check-in posters & log dashboard
- ⚡Full Web Dashboard desktop/tablet browser portal
Team Plan
Give your whole crew real, role-based access under one subscription.
- ⚡Every member gets their own login, with cloud sync and the web dashboard on every seat
- ⚡Role-based access: Viewer reads, Tech edits records and runs the AI scanners, Manager also runs invoicing
- ⚡Starts at 5 seats, scales in blocks of 5 up to 50
- ⚡One subscription & bill — no per-seat invoicing
- ⚡Customer role — the people you work for see only the locations and records you choose, read-only, on a seat of their own
- ⚡Quick Account Switching — keep a separate account for each customer on one phone and switch from the top of the screen, even with no signal
- ⚡Your stickers, your address — live QR stickers can carry your own web address, and you can download every sticker page
Or download the mobile app to subscribe directly via Apple or Google:
Prices shown are for subscribing on this site. App Store and Google Play set their own local pricing, so the amount shown in the app may differ by country and currency.
What is free, what is paid, and why
Almost all of Equipment Tracker is free, forever: unlimited locations, equipment and parts, maintenance logs, PM schedules and reminders, work orders, invoices with PayPal and Venmo pay codes, the barcode scanner, Text and JSON QR tags, the EPA leak-rate calculator, the field tools, and a full backup ZIP of your data. It all runs on your own phone, so we do not charge for it.
We charge for what costs us money every time it is used:
Cloud storage: cloud backup and sync, and your photos and documents kept online.
Our servers and website: the web dashboard, team workspaces, live QR web pages, vendor check-in and tenant request pages and their email and text alerts, sending records to another user, and sending a maintenance plan to a customer.
AI: nameplate, condition, invoice and receipt scans and the diagnostics chat. Every account gets 10 free AI scans first.
Card and bank payments through Stripe: your customer pays on a page we host, and we add 0.5% per payment, capped at $10, on top of Stripe's own fee.
A few Pro features cost us nothing per use, and we will not pretend they do: the PDF reports and the CBPS Excel workbook, spreadsheet exports, ZIPs of a single record or location, and sharing a maintenance plan as a PDF.
A subscription to Equipment Tracker Pro unlocks our full Pro CMMS, allowing HVAC contractors and property managers to back up their database to the cloud, open it on the web dashboard, publish live URL QR asset tags, and generate polished PDF reports including refrigerant leak-rate records. Keep your core database free forever, or upgrade individual users to Pro to unlock our full suite of AI scanning, cloud syncing, and custom report builders. Text-mode and JSON-mode QR tags stay free on both the app and the web dashboard.
Compare Plans & Features
| Feature | Always Free | Pro Plan | Team Plan |
|---|---|---|---|
| Properties & Buildings | Unlimited | Unlimited | Unlimited |
| Equipment & Part Records | Unlimited | Unlimited | Unlimited |
| Offline Barcode/QR Camera Search | ✓ Yes | ✓ Yes | ✓ Yes |
| Recurring PM Scheduling | ✓ Yes | ✓ Yes | ✓ Yes |
| Gemini AI Scanning (Nameplates & Invoices) | 10 trial scans | ⚡ Unlimited | ⚡ Unlimited |
| AI Condition Check & Diagnostics Chat | Shares 10 trial scans | ⚡ Unlimited | ⚡ Unlimited |
| Invoicing (payments, partial payments, sales tax) | ✅ Yes, free | ⚡ Included | ⚡ Included |
| PayPal & Venmo Pay Links on Invoices | ✅ Yes, free | ⚡ Included | ⚡ Included |
| Card & Bank Payments on Invoices (Stripe, 0.5% fee capped at $10) | ❌ No | ⚡ Included | ⚡ Included |
| AI Receipt Scanning (bill parts at cost + markup) | Shares 10 trial scans | ⚡ Unlimited | ⚡ Unlimited |
| Work Orders (hold with reason, reopen, photos) | ✅ Yes, free | ⚡ Included | ⚡ Included |
| HVAC Field Tools & Charts (PT charts, Ohm's law, NEC MCA/MOCP) | ✅ Yes, offline | ⚡ Included | ⚡ Included |
| Backup & Restore | ✅ Free ZIP backup + Android folder | ⚡ Automatic | ⚡ Shared Workspace |
| Printable QR Asset Tags | ✅ Text & JSON | ⚡ Adds Live URL | ⚡ Adds Live URL |
| 20 PDF, CSV & Excel Reports (incl. Landlord & Rental Tools) | ❌ No | ⚡ Unlimited PDFs | ⚡ Unlimited PDFs |
| EPA §608 Leak Rate Calculator | ✓ Yes (free) | ⚡ + PDF Export | ⚡ + PDF Export |
| Vendor Entry QR signs & calendar logs | ❌ No | ⚡ Fully Integrated | ⚡ Fully Integrated |
| Desktop Web Dashboard | ❌ No | ⚡ Fully Included | ⚡ Fully Included |
| Team seats & role-based access | ❌ No | ❌ Solo only | ⚡ 5–50 Seats (Roles) |
★ Rated 4.8 (App Store and Google Play, 51 ratings)
Before you decide — what users actually say
Real reviews from the App Store and Google Play. Tap any card to read it on the store itself.
This is an awesome app for companies to use! You can track service history, inventory, and all the information on your equipment. You can even keep track of special tools with a tool checkout system. Any technician can walk up to a piece of equipment and instantly pull up its complete service history. You can also keep track of vendors, maintenance schedules, filter and belt changes, and much more. I actually had a maintenance guy call me saying he needed a motor for a unit. I was able to pull over, look up the unit, get all the information I needed, and order the correct motor right from the information in the app. It's a great way to keep all your equipment, maintenance, inventory, and service information organized and easily accessible for your entire team.
I have been in need of a formal equipment tracker for 15+ years of mechanical / HVAC service work! This application provides detailed mechanical equipment tracking, photos with ease of generating reports to share with field technicians, office workers and customers. I highly recommend this to anyone that finds the need to be detailed, organized and professional. 5 starts!!
This app makes tracking equipment so much easier. The AI scanner is fast and pulls model and serial numbers right off the nameplates, which saves a ton of time. The new updates for work orders and the maintenance calendar are great, and I really like that the field tools are free. It is simple to use and keeps everything organized by building. Highly recommend!
Keeping track of our building equipment and maintenance records is much easier with this app. The ai nameplate scanner saves a lot of time, too. Highly recommend it to anyone working in facility management.
Absolutely love the app. Very easy to use and the features are great. Highly recommended
I use it for my work!!
A selection of the written reviews on both stores. Reviews from the developer and his family are left out.
Listed on Capterra · Listed on Product Hunt · as of August 2026
Pricing FAQs
Is there a free trial on every plan?
Yes — every plan has a 7-day free trial: Pro monthly, Pro annual and every Team seat tier, monthly or yearly. It is for first-time subscribers, and you won't be charged until it ends. Trial eligibility is one-time only: if you've subscribed to Equipment Tracker Pro before, a new subscription bills immediately. Cancel in the same place you subscribed: a subscription bought here on the site is cancelled from the Account page of the web dashboard, under Manage Your Plan, with Modify or Cancel Subscription; a subscription bought inside the app is cancelled in your Apple ID or Google Play subscription settings, because Apple and Google handle that billing directly.
What features are included in the Free tier?
Our free tier is genuinely unlimited and contains no ads. You can track unlimited buildings and equipment, create relational replacement parts lists, log core maintenance tasks, track general spares, and use our 100% offline barcode & QR code scanner. Every account also starts with a trial balance of 10 free AI scans.
What is free, what is paid, and why?
Almost all of Equipment Tracker is free, forever: unlimited locations, equipment and parts, maintenance logs, PM schedules and reminders, work orders, invoices with PayPal and Venmo pay codes, the barcode scanner, Text and JSON QR tags, the EPA leak-rate calculator, the field tools, and a full backup ZIP of your data. It all runs on your own phone, so we do not charge for it. We charge for what costs us money every time it is used: Cloud storage: cloud backup and sync, and your photos and documents kept online. Our servers and website: the web dashboard, team workspaces, live QR web pages, vendor check-in and tenant request pages and their email and text alerts, sending records to another user, and sending a maintenance plan to a customer. AI: nameplate, condition, invoice and receipt scans and the diagnostics chat. Every account gets 10 free AI scans first. Card and bank payments through Stripe: your customer pays on a page we host, and we add 0.5% per payment, capped at $10, on top of Stripe's own fee. A few Pro features cost us nothing per use, and we will not pretend they do: the PDF reports and the CBPS Excel workbook, spreadsheet exports, ZIPs of a single record or location, and sharing a maintenance plan as a PDF.
How do the 10 free AI scans work?
Every registered account gets 10 free AI credits — sign in with Google, Apple, or email (free, no credit card) to activate them. These credits are shared across our four AI tools: the Nameplate Scanner, Condition Assessment, Invoice Scanner, and conversational Diagnostics chat. Once these 10 free scans are used, core tracking remains 100% free, while upgrading to Pro unlocks unlimited scans.
How does per-user pricing work for teams?
Team plans start at $39.99/month for 5 seats, or $399.99/year if you pay yearly (about 17% less, two months free). That is about $8/seat a month, cheaper per person than 5 separate monthly Solo subscriptions ($9.99/mo each). Need a bigger crew? Every 5-seat block after the first adds $40.00/month, or $400.00/year. Monthly, 10 seats is $79.99, 25 seats is $199.99, and the ceiling is 50 seats at $399.99 a month. Yearly, 10 seats is $799.99, 25 seats is $1,999.99, and 50 seats is $3,999.99 a year. No per-seat haggling, no enterprise sales call.
Can I move from Pro to a Team plan?
Yes. If you bought Pro here on the website, sign in, open Team on the web dashboard and press See team plans: under UPGRADE TO TEAM, choose the Total Seats, choose Monthly or Yearly, and press CONFIRM UPGRADE. Still in your free trial? Nothing is charged that day, whichever you pick: the plan you chose is first charged when the trial ends. Otherwise, staying on monthly billing (Pro monthly to Team monthly, or changing seats on Team monthly), your next invoice is adjusted for the rest of the current month. Moving to yearly billing (Pro monthly or Team monthly to Team yearly) is invoiced right away for the rest of the current period, with credit for the unused part of your current month; your billing day stays the same. Adding seats on yearly billing (Pro yearly to Team yearly, or more seats on Team yearly) is charged right away for the rest of the year. From Pro yearly to Team monthly you are invoiced right away, with credit for the unused part of your year. Fewer seats on Team yearly, or going from Team yearly to Team monthly, takes effect when the paid year ends, and nothing is charged that day. If you bought Pro in the app, upgrade to Team in the app, where Apple or Google handle the billing.
Does accessing the web dashboard require a Pro subscription?
Yes. The full web dashboard at equipment-tracker.com requires an active Pro subscription. The Equipment Tracker Pro mobile app's free tier works entirely offline without a subscription. Pro unlocks automatic cloud backup, which is what powers the web dashboard and live URL QR tags, and lets you restore your records onto a new or replacement phone. Pro also adds PDF report generation. The QR generator opens without Pro, because Text-mode and JSON-mode tags are free to make on the phone and on the web.
Do you need a Pro subscription to scan a printed QR tag?
No. Anyone can scan a Link Mode QR tag using just a standard phone camera — no app download, no account, and no subscription needed. Scanning opens a public web page with the equipment's specs and service history. Making tags is mostly free as well: Text-mode and JSON-mode tags cost nothing to generate, on the phone or the web dashboard, because those carry their data on the sticker. Link Mode is the paid one, because it publishes and hosts the public page the sticker points at.
Can I export my data if I cancel?
Yes. Your data belongs to you. If you cancel Pro, your records remain fully accessible on your device — nothing is deleted or locked away. A full backup ZIP of your database and photos, and restoring from one, is free on every tier, and on Android a linked-folder auto-backup is free too. Cloud backup, CSV export and the PDF reports need an active Pro subscription.