📖 How-To Guide

Built-in QR & Barcode Scanner
Step-by-Step Guide

A native live-camera scanner built directly into Equipment Tracker Pro. Scan any barcode or QR code on or near your equipment to find it in seconds.

New to this? QR code equipment tracking explains the whole subject, including which tag mode to use and why.

📸 Built-in QR & Barcode Scanner (Always Free)

📱 Mobile App Guide

  1. Activate Scanner: From the main dashboard, tap the "Scan QR / Barcode" card under the "LOOKUP & IDENTIFY" section. Tapping the "Scan QR / Barcode" card on the mobile dashboard.
  2. Scan Tag/Barcode: Hold the device steady over the barcode or QR code. The scanner decodes the barcode instantly and searches your database. The active camera viewfinder focusing on a barcode or QR tag.
  3. Handle Missing Match: If no match is found, a "No Match Found" prompt appears. Choose "Link to Existing" to link the tag to an existing unit, or "Create New" to create a new profile with the code pre-filled. The "No Match Found" prompt showing the option to link tag or quick-create.

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Frequently Asked Questions

Everything you need to know about the Equipment Tracker Pro guides and features.

What kind of guides are available in the hub?

We provide step-by-step visual instructions with real app screenshots for every mobile app feature — AI scanning, QR tagging, inventory, maintenance logs, and more — plus an overview guide for getting started on the web dashboard.

Are these guides specific to mobile or web?

Each guide has a Mobile App / Web Dashboard toggle, but most of the detailed step-by-step content lives on the mobile app (iOS & Android) since that's where most features live today. The web dashboard has its own overview guide, and we're adding more web-specific guides as dashboard features expand.

Can I access these guides offline?

While the guides website requires an active internet connection, the mobile app runs fully offline, allowing you to access all your saved equipment databases and maintenance logs in zero-signal zones.

Who are these CMMS guides written for?

They are written for field HVAC technicians, property maintenance crews, and facility managers looking to digitize their workflows.

Do the guides include instructions for team management?

Yes — there are guides for cloud sync & sharing (including transferring a building to another owner) and for the vendor check-in system, which turns a building into a QR-code entry point for contractors. A dedicated guide for team collaboration on the web dashboard is on our roadmap as that feature rolls out further.