Track Every Machine. Scan Any Nameplate. Skip the Manual Typing. — Equipment Tracker Pro
From commercial HVAC units to home appliances. Keep track of service histories, filter sizes, and inventory completely offline. When you have signal, let our AI extract full specs from nameplate photos in 10-30 seconds—saving you hours of typing.
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Web Dashboard
Everything you need — free
- QR & Barcode Scanner — Scan any QR code or barcode on-site. Instantly searches your equipment database by serial number, model number, or asset tag. If no equipment is found, automatically searches your parts database by serial, part number, or name. 100% free, works offline, no AI or subscription required.
- Inventory Tracking — Track filter stock, belt inventory, and consumable parts across all your buildings.
- Parts Management — Link filters, belts, capacitors to parent equipment. Track part numbers, sizes, and replacement schedules.
- AI Nameplate, Invoice & Condition (10 Free Trial Scans) — Snap a photo of any nameplate, invoice, or unit. Gemini AI extracts 20+ spec fields, logs maintenance work, or runs a condition check. Free to try (includes 10 complimentary scans), then upgrade to Pro for unlimited usage.
- Photo Documentation — Attach unlimited photos to equipment, parts, and maintenance logs.
- Maintenance Logs — Log service visits with before/after photos, technician names, work orders, and timestamps.
- Warranty Tracking — Set warranty expiration dates and install dates for every piece of equipment.
- Building Profiles — Add photos, addresses, and contact info to building locations.
- Replacement Reminders — Set install dates and replacement schedules for parts.
Pro Features — 7-Day Free Trial
- Unlimited AI Nameplate Scanner — Unlimited spec fields extraction from photos (no more 10 scan trial limit).
- Unlimited AI Condition Assessment — Photograph any unit and receive an instant inspection report with a Good/Fair/Poor severity rating, list of detected issues (coil fouling, corrosion, oil staining), and prioritized maintenance recommendations.
- Unlimited Invoice & Work Order Scanner — Photograph any service invoice, receipt, or work order. AI extracts date, technician, service type, parts used, labor hours, and total cost — then auto-creates a maintenance log entry.
- Unlimited Cloud Backup — Real-time sync to Firebase with Smart Sync intelligence across all devices.
- Push to User — Send complete equipment packages to teammates, customers, or property managers in one tap.
- Branded QR Code Creator & Asset Tags — Generate print-ready vertical asset tag PDFs with scannable QR codes for your equipment. Supports Link Mode (view public specs & log service), Text Mode (specs copy-paste), and JSON Mode (app-to-app import) with company logo branding.
- Branded PDF Reports — Add your company logo, name, phone, and email once in Settings. Every PDF you generate — filter schedules, belt reports, refrigerant summaries, fire damper logs, electrical load schedules — will carry your company branding at the top. Includes a revamped Maintenance Summary report with custom date-range filters and before/after photo proof grids.
- EPA §608 & AIM Act Compliance Tracker — Built into every maintenance log. Log refrigerant modifications directly inside the service loop. The engine automatically computes rolling annualized leak-rate percentages, triggers warning states for systems crossing the statutory 2026 15 lb threshold, and structures a permanent, audit-ready compliance ledger to shield operations from federal violations. Stored permanently with the service record for audits.
- 13 Pro Report Types — Filter Schedule, Belt Schedule, Electrical Load Schedule, Refrigerant Inventory Summary, Age & Lifecycle Forecast, Needs Attention, PM Checklist, Maintenance Summary, Invoice Report, Fire Damper Inspection (NFPA 80/105), Replacements Due, Missing Spares Audit, and Portfolio Summary — all exportable as branded PDFs or shareable ZIPs.
- Web Dashboard — Full desktop interface to browse buildings, equipment, and reports from any browser.
- Transfer Inbox & Guest Submissions — Receive equipment packages from other users or guest technicians logging service records on-site via equipment QR codes without installing the app. Review and merge incoming data with separate Vendor and Technician fields.
Commercial HVAC & Field Mechanicals
Scan equipment barcodes and assets for free. Log system charges with automated EPA leak rate calculations. Generate branded electrical load schedules, filter schedules, and belt reports right from the ladder.
Property Managers & Operations Directors
Construct a centralized, permanent equipment registry across your entire facility footprint. Track factory warranty limits, share mechanical specifications with external contractors via guest QR code entry paths, and generate hand-off reports for building audits.
Industrial Plant & Facility Engineers
Deploy an asset tool that functions seamlessly inside deep industrial sub-levels with zero cellular connectivity. Use AI to automatically read and extract specifications from older, corroded equipment nameplates, and log NFPA-compliant inspections.