Equipment Tracker Pro alongside AppFolio
AppFolio is property-management software: accounting, marketing and leasing, resident and owner portals, and maintenance work orders. Equipment Tracker Pro is the record of the physical equipment in the buildings. Property managers who run AppFolio can use both, and this page says where AppFolio is the stronger tool. There is no integration between the two.
Prices checked
AppFolio's pricing page shows 'starting at' prices per unit per month: Core $1.49, Plus $3.20 and Max $5.00, with a minimum spend and a 50-unit minimum on Core and minimums on the others that the page does not give in figures. Every plan has a Get a Quote button; no full list price is shown, no free trial is mentioned, and the optional value-added services carry no listed prices.
AppFolio prices and features read on 9 November 2026. Sources: AppFolio pricing, AppFolio property manager overview, AppFolio maintenance, AppFolio resident experience, AppFolio Owner Portal help page.
Where AppFolio is stronger
- Property accounting and reports, with marketing and leasing in one system (AppFolio pricing and overview pages).
- FolioSpace, a resident mobile app to pay rent by eCheck, card or Apple Pay, set up AutoPay and send maintenance requests (AppFolio resident experience page).
- An Owner Portal where owners view statements and documents (AppFolio Owner Portal page).
- Work orders, a Unit Turn Board, mobile inspections and the Realm-X Maintenance Performer AI (AppFolio maintenance page).
- A read-only API on Plus and a read and write API on Max, with standard and premium integrations (AppFolio pricing page).
Where Equipment Tracker Pro is stronger
- Equipment-level records: every unit has its own nameplate details, installed parts and service history.
- AI nameplate scan from a photo (the first 10 AI scans are free, then Pro; AI needs a connection).
- Filter and belt sizes kept on each unit, with spare stock matched by exact size.
- Tenant door tags: a tenant scans a tag and sends a repair request with no app (Pro).
- Vendor check-in with a door sign and a log (Pro), and core tracking that works offline.
- Price: the core is free on the phone; Pro is $9.99 a month or $79.99 a year; Team is $39.99 a month for 5 seats including the owner, or $399.99 a year.
Feature by feature
Not mentioned means the page named in the Source column did not say, which is not the same as the product lacking it. AppFolio facts were read on 9 November 2026.
| Feature | AppFolio | Equipment Tracker Pro | Source |
|---|---|---|---|
| Price and trial | |||
| Plans and price | Starting at $1.49 (Core), $3.20 (Plus) and $5.00 (Max) per unit per month; a minimum spend and a 50-unit minimum apply to Core; full prices by quote. | Core tracking free on the phone. Pro $9.99 a month or $79.99 a year. Team $39.99 a month for 5 seats including the owner, or $399.99 a year, up to 50 seats. | AppFolio pricing |
| Free trial | Not mentioned on the pages read. | Every first plan, Pro or Team, has a 7-day free trial. The core is free on the phone. | AppFolio pricing |
| Add-on services | Optional value-added services under Customize Your Plan; their names and prices are not listed on the page read. | Nothing is sold as an add-on. Pro and Team are the paid plans. | AppFolio pricing |
| Property business | |||
| Property accounting | Core lists property accounting and reports; Plus adds advanced budgeting and accounting. | We do not list this. Invoices, receipts and rent tracking only. | AppFolio pricing, AppFolio property manager overview |
| Leasing and marketing | Marketing & Leasing to price, market and fill every unit; Max adds a leasing CRM. | We do not list this. A unit can hold a tenant, rent and lease details. | AppFolio pricing, AppFolio property manager overview |
| Rent collection | FolioSpace: eCheck (ACH), credit card, debit card and Apple Pay, with AutoPay. | Rent tab with each unit's rent and due day; BILL RENT raises the invoice; online payment through your own Stripe account (Pro). | AppFolio resident experience |
| Tenant screening | Not mentioned on the pages read. | We do not list this. | AppFolio pricing, AppFolio property manager overview |
| Owner portal | The Owner Portal allows owners to view owner statements, documents and more. | We do not list this. | AppFolio Owner Portal help page |
| Purchase orders and inventory | Core lists purchase orders and inventory tracking. | Spare parts stock by location, with counts and exact size matching. We do not list purchase orders. | AppFolio pricing |
| API and integrations | AppFolio Stack standard integrations (Core) and premium (Plus); API read only on Plus, read and write on Max. | No integration with AppFolio or any other property system. We do not list a public API. | AppFolio pricing, AppFolio property manager overview |
| Rental listings | Not mentioned on the pages read. | We do not list this. | AppFolio pricing, AppFolio property manager overview |
| Maintenance | |||
| Resident maintenance requests | Online Maintenance Requests with detailed descriptions and live status views; residents also send requests from FolioSpace. | Tenant requests wait in the Inbox until someone taps CREATE WORK ORDER. | AppFolio maintenance, AppFolio resident experience |
| Work orders | Work order management on Core, plus a Unit Turn Board that tracks the work needed to shorten vacancy. | Work orders with status, hours and parts logging, and an invoice from a finished work order. Free. | AppFolio maintenance, AppFolio pricing |
| Recurring maintenance | Not mentioned on the maintenance page; the pricing page lists maintenance scheduling and automated billing on Plus. | Recurring PM schedules with intervals, presets and automatic reminders, free. | AppFolio maintenance, AppFolio pricing |
| Vendors | Vendor payments are covered; the Realm-X Maintenance Performer can dispatch from the Lula Vendor Network. | A vendor check-in door sign, QR label and log (Pro). | AppFolio maintenance |
| Inspections and unit turns | Mobile Inspections and a Unit Turn Board. | Life Safety checks (fire extinguishers, emergency lights, exit signs, fire dampers, GFCI and AFCI, smoke and CO alarms, fire doors, eyewash, sprinklers, pull stations), each with a register, checklist, report and reminders (Pro). We do not list move-in, move-out or unit-turn inspections. | AppFolio maintenance |
| AI | Realm-X Maintenance Performer replies to residents, analyzes images, troubleshoots, prioritizes emergencies and dispatches work. | Four AI tools: nameplate scan, condition assessment, invoice and work order scanner, and a diagnostics helper. 10 free scans, then Pro. | AppFolio maintenance |
| Mobile app | A mobile app for technicians and teams to access tools and track maintenance progress. | iOS and Android app; the core is free. | AppFolio maintenance |
| Residents and customers | |||
| Resident app | FolioSpace, a single mobile application for the rental lifecycle: pay rent, AutoPay, maintenance requests. | Tenants scan a door tag and send a request with no app (Pro). | AppFolio resident experience |
| Who needs an account | For existing Resident Portal users FolioSpace needs no new download or account creation; how new residents sign up is not described. | A tenant using a door tag needs no account. A customer in the portal needs only their own free account. | AppFolio resident experience |
| The equipment itself | |||
| Equipment or appliance records | Not mentioned on the pages read. | Every unit has its own page: nameplate details, installed parts, service log and photos. Free. | AppFolio maintenance, AppFolio property manager overview |
| Service history per unit | A per-equipment service history is not described on the pages read. | Every PM, work order and service log ends on the unit's own history, which moves with the unit. | AppFolio maintenance, AppFolio property manager overview |
| Nameplate scan | Not mentioned on the pages read. | AI nameplate scan from one photo. First 10 AI scans free with a free account, then Pro; AI needs a connection. | AppFolio maintenance, AppFolio property manager overview |
| QR labels and scanner | Not mentioned on the pages read. | Barcode and QR scanner free. Text and JSON labels free; link labels that open a public page are Pro. | AppFolio maintenance, AppFolio property manager overview |
| Filter and belt sizes | Not mentioned on the pages read. | Filter and belt sizes on each unit's installed parts, with spare stock matched by exact size, free. | AppFolio maintenance, AppFolio property manager overview |
| Working with no signal | Not mentioned on the pages read. | Core tracking works offline on the free tier. AI features need a connection. | AppFolio maintenance, AppFolio property manager overview |
Using both with AppFolio
AppFolio runs the office: accounting, leasing, rent, owner statements and work orders. Equipment Tracker Pro runs the equipment: scan the nameplate in the mechanical room, keep the filter and belt sizes on the unit, and have its history on your phone with no signal. The two apps do not share data.
Tenants who will not install an app can still report a problem: a door tag opens a request form with no app and no account. The request waits in your Inbox until you turn it into a work order.
Questions
Does Equipment Tracker Pro connect to AppFolio?
No. They are separate apps and nothing syncs between them.
Is Equipment Tracker Pro a replacement for AppFolio?
No. It does not do property accounting, leasing, tenant screening or owner statements. It is the equipment record for the buildings.
What does Equipment Tracker Pro cost?
The core is free on the phone. Pro is $9.99 a month or $79.99 a year. Team is $39.99 a month for 5 seats including the owner, up to 50 seats, or $399.99 a year for 5 seats. Every first plan has a 7-day free trial.