🤖 Stop typing nameplates, invoices and diagnoses
Four things you would otherwise do by hand, done from a photo by Google Gemini. Point your camera at a nameplate, a service invoice, or the unit itself. Every new user gets 10 free AI scans — no credit card required.
- Log a rooftop unit in 30 seconds
AI Nameplate Scanner — pulls manufacturer, model, serial, SEER, refrigerant type, MCA, MOP, BTU, filter specs, belt codes and 20+ fields off any data plate photo. Equipment, spare parts and tools: a motor, a compressor or a drill has a plate on it too, and the same scan reads all of them. - Tell the customer what shape the unit is in
AI Condition Assessment — a Good/Fair/Poor rating with what it found, coil fouling, corrosion, oil staining, and what to do about it first. - Turn a paper invoice into a service record
Invoice & Work Order Scanner — photograph the receipt and it reads the date, technician, parts used and labor hours, then writes the maintenance log for you. - Work out why it is doing that
AI Diagnostics — describe the symptoms and your readings; it weighs them against the unit's specs and its last 5 service logs in a back-and-forth chat.
It works with no signal, and it keeps you legal
📴 Offline, on the base plan
A rooftop, a basement, a mechanical room with a foot of concrete over it — the record is written on the phone and syncs when there is signal again. Not a paid add-on, not a "Professional tier" feature. UpKeep charges for offline; here it is how the free app works.
📋 EPA §608 leak rate, calculated for you
Log a charge and the annualized leak rate is worked out against the 10% / 20% / 30% thresholds in 40 CFR Part 84, with the appliance-type rules applied and a violation flag when you cross one. Try the calculator →
Every building, every unit, on one screen
What the web dashboard looks like once a portfolio is in it — buildings down the left, unit counts and equipment types on every card, and the whole registry searchable. Included with Pro, in any browser, no install.
📷 Built-in QR & Barcode Scanner — Always Free
A native live-camera scanner built directly into the app. Reads 13+ barcode formats including QR, Code 128, EAN-13, Data Matrix, and more. Works fully offline. Searches your equipment and parts database by serial number, model, or asset tag instantly. If nothing is found, prompts to create a new equipment record with the scanned code pre-filled.
🏢 Equipment & Building Management — Always Free
Organize every appliance and HVAC unit into building profiles with addresses, photos, and contacts. Track unlimited equipment with full spec sheets, photo galleries, warranty dates, and installation ages. Free forever — no limits.
- ✓ Unlimited buildings & equipment
- ✓ Unlimited photo galleries per unit
- ✓ Warranty & age tracking
- ✓ Parts & inventory management
- ✓ Full maintenance log history
- ✓ Recurring PM scheduling
Track Your Home Appliances & Warranties
You don't need to be an HVAC technician to get organized. Keep a permanent digital record of your home's appliances, electronics, and mechanical systems. Skip the typing by letting our AI scan nameplates to extract models, serial numbers, and technical specs for you.
- ✓ Warranty Tracking: Log purchase dates and warranty terms directly in the unit profile to keep expiration timelines organized in one place.
- ✓ Manuals & Receipt Photos: Attach manuals and service invoices as photos, and upload receipt images so they are handy when something breaks.
- ✓ 100% Free Core Tracking: Keep your appliance list, filter sizes, and basic maintenance history offline and free forever.
Pro Features
- ⚡ Unlimited AI Nameplate Scanning (20+ specs extracted)
- ⚡ AI Diagnostics & Condition Assessments from photos
- ⚡ AI Invoice & Work Order Scanner (auto-fill service logs)
- ⚡ Cloud Backup & Smart Sync across all devices
- ⚡ Branded QR Tag Creator with custom company logo
- ⚡ 18 Pro Report Types (branded PDFs & ZIP packages)
- ⚡ EPA §608 Refrigerant log & violation alerts
- ⚡ Vendor QR check-in posters & calendar logs
- ⚡ Full Web Dashboard for desktop browser management
- ⚡ Push to user & Transfer Inbox for team collaboration
- ⚡ Work Orders with full status tracking & hours/parts logging
- ⚡ Team Workspaces — multi-seat plans with role-based access
- ⚡ Guest technician QR-based service submissions
What techs actually say about it
Every one of these is a real review on the App Store or Google Play. Tap any card to read it on the store itself.
I have been in need of a formal equipment tracker for 15+ years of mechanical / HVAC service work! This application provides detailed mechanical equipment tracking, photos with ease of generating reports to share with field technicians, office workers and customers. I highly recommend this to anyone that finds the need to be detailed, organized and professional. 5 starts!!
This app makes tracking equipment so much easier. The AI scanner is fast and pulls model and serial numbers right off the nameplates, which saves a ton of time. The new updates for work orders and the maintenance calendar are great, and I really like that the field tools are free. It is simple to use and keeps everything organized by building. Highly recommend!
Keeping track of our building equipment and maintenance records is much easier with this app. The ai nameplate scanner saves a lot of time, too. Highly recommend it to anyone working in facility management.
very helpful app. this would be very beneficial for property owners as well.
That is every written review on both stores, not a selection — minus the ones from the developer and his family, which do not count as proof of anything.
Listed on Capterra · Listed on Product Hunt · as of August 2026
Who Is Equipment Tracker Pro For?
🔧 Commercial HVAC & Field Mechanicals
Scan equipment barcodes and assets for free. Log system charges with automated EPA leak rate calculations. Generate branded electrical load schedules, filter schedules, and belt reports right from the ladder.
🏢 Property Managers & Operations Directors
Construct a centralized, permanent equipment registry across your entire facility footprint. Track factory warranty limits, share mechanical specifications with external contractors via guest QR code entry paths, and generate hand-off reports for building audits.
🏭 Industrial Plant & Facility Engineers
Deploy an asset tool that functions seamlessly inside deep industrial sub-levels with zero cellular connectivity. Use AI to automatically read and extract specifications from older, corroded equipment nameplates.
🌍 Seven Languages — Always Free
English, Spanish (Latin American and European), French, German, Brazilian Portuguese and Italian. The app follows your phone's own language setting — nothing to switch on. Generated PDF reports and the AI Diagnostics and AI Condition Scan responses follow it too, not just the buttons. Refrigerant designations, belt codes, filter sizes, MERV ratings and every model, part and serial number stay exactly as printed on the equipment in every language, and anything you typed in yourself is never translated.
📖 From the Blog
View all articles →Real-Time SMS Alerts: Introducing Instant Vendor Check-In Notifications
We've added automated SMS check-in alerts for vendor and technician arrivals. Here is how it works, how consent is secured via our web opt-in form, and how to enable it.
Read article → 🗓️ Product FeaturesSet It and Forget It: Recurring PM Scheduling Is Now Built Into Equipment Tracker Pro
Every shop has a system for remembering filter changes — a sticky note, a spreadsheet, a phone reminder nobody reads. Recurring PM Scheduling replaces all of it: set an interval once, and the app tracks due dates, reminds you, and logs the work automatically.
Read article → 🏢 Property ManagementWho Was in My Building Today? The Case for a Digital Vendor Log
Paper sign-in sheets don't work — vendors skip them, entries are illegible, and finding a record from three months ago means digging through a notebook. Here's why a digital QR check-in log is a better answer for any building that has contractors and vendors coming through the door.
Read article → 🏷️ Product FeaturesMeet the New Branded QR Codes & Offline Data Sync: Professional Tags in One Tap
We just launched an all-new Branded QR Code suite! Learn how to generate beautiful, printed asset tags with your company logo, what the three scannable formats do (including dialer-safe offline sync), and our ultimate guide to industrial QR code printers and weather-resistant tapes.
Read article → 🧊 Product FeaturesAutomated EPA Section 608 Compliance: Instant Leak Rate Calculations
Every maintenance log now includes a Refrigerant Log section that calculates your annual leak rate on the spot, flags EPA Section 608 violations automatically, and stores the data permanently with the service record.
Read article → ⚖️ ComparisonEnterprise Bloat vs. Field Speed: Equipment Tracker Pro vs. EZOfficeInventory
EZOfficeInventory is built for IT departments and enterprise procurement teams. If you are an HVAC tech or property manager, you will spend more time configuring it than using it — and pay for the privilege.
Read article → 📋 HVAC TipsEPA Leak Rate Thresholds: 10% / 20% / 30% — Section 608 Exam Answers (2019 & 2026 Rules)
Studying for the EPA 608? The answer is 10% comfort cooling, 20% commercial refrigeration, 30% industrial process refrigeration — the same three thresholds under the 2019 Section 608 rule and the 2026 HFC rule. Plain-English explanation plus direct answers to the exam questions.
Read article → 🏠 How-To GuideThe Smart Homeowner's Guide to Tracking Appliances and Filters
Your home runs on mechanical equipment. Here is why you should be tracking your furnace, A/C, and major appliances like a professional property manager.
Read article →