🗓️ Set It and Forget It: Recurring PM Scheduling Is Now Built Into Equipment Tracker Pro

Every shop has its own version of the same system. A sticky note on the filter cabinet. A recurring phone reminder titled "FILTERS??" that you've been swiping away for eight months. A spreadsheet tab nobody has opened since the tech who made it left. They all work fine right up until the day they don't — and the day they don't is usually the day a comfort call turns into an emergency call because a filter that was due in March finally choked the coil in July.

We built Recurring PM Scheduling to replace all of that with one system that lives inside the same app where the equipment record, the service history, and the parts list already are. Set the interval once. The app remembers so you don't have to.

How to Set One Up

Open any equipment profile — or a building itself, for tasks that aren't tied to one specific unit — and tap PM Schedules. Give it a title, or pick one from the built-in preset list: filter changes, belt inspection/replacement, coil cleaning, lubrication, drain line flush, general inspection. Set how often it repeats (every 30 days, every 3 months, whatever actually matches the equipment) and the next due date. Optionally note who it's assigned to.

That's the whole setup. No separate module, no second app, no export-to-spreadsheet step.

Completing One Does the Paperwork For You

When the work is actually done, tap Complete. The app creates the maintenance log entry for you — technician, date, and any notes you type in land in the log's Notes field, kept separate from the task description so your service history stays readable instead of turning into a run-on paragraph. The schedule automatically advances to its next due date based on the interval you set. You don't re-enter anything.

You'll Actually See It Coming

Upcoming and overdue schedules show up directly on the maintenance calendar, with the actual context attached — what's due, which equipment, which building — instead of a bare date you have to go investigate. You'll also get a push notification before it's due, not just a screen you have to remember to check.

Complete a schedule and it shows a clear ✓ Completed mark on the calendar instead of just disappearing, with the next occurrence already sitting at its correct future date.

One System, Not Two

If you already had replacement reminders set on parts or equipment, you don't need to redo anything — those were automatically converted into one-time PM schedules. Nothing was lost, and there's no more juggling two separate reminder lists that both claim to track the same filter change.

What It Costs

Nothing. Recurring PM Scheduling is a free-tier feature on both the mobile app and the web dashboard — no Pro subscription required to create, complete, or get reminded about a schedule.

Does Equipment Tracker Pro support recurring preventive maintenance (PM) scheduling?

Yes. Create a schedule on any equipment or building with a title (or a preset like filter changes or belt replacement), an interval, and a due date. You'll get a push reminder and it'll show on the maintenance calendar. Completing it auto-creates the maintenance log and schedules the next occurrence.

Is PM Scheduling a Pro-only feature?

No — it's included in the free tier on both the mobile app and the web dashboard.

What happens to my old replacement reminders?

They were automatically converted into one-time PM schedules. Nothing is lost, and there's only one system to check going forward.

Jonathan Curtis

HVAC Technician & Founder · Equipment Tracker Pro

Jonathan Curtis is an HVAC technician and the founder of Equipment Tracker Pro. He built the app to solve real-world property handoff challenges — including the absolute nightmare of losing years of maintenance histories and having to reprint physical asset tags.