AI-Powered · Free to Start

Track Every Machine. Scan Any Nameplate.
Skip the Manual Typing.

From commercial HVAC units to home appliances. Keep track of service histories, filter sizes, and inventory completely offline. When you have signal, let our AI extract full specs from nameplate photos in 10-30 seconds—saving you hours of typing.

Download on App Store Get it on Google Play
✅ QR & Barcode Scanner — Free ✅ Equipment Tracking — Free ✅ Parts & Inventory — Free ⚡ AI Scanner & Diagnostics — 10 Free, then Pro ⚡ Branded PDF Reports — Pro ⚡ Cloud Sync & Backup — Pro ⚡ EPA §608 Calculator — Pro

🤖 Gemini AI Scanning Suite

Four AI tools powered by Google Gemini. Point your camera at a nameplate, service invoice, or unit, or start a diagnostics session to troubleshoot. Every new user gets 10 free AI scans — no credit card required.

  • AI Nameplate Scanner
    Extract manufacturer, model, serial, SEER, refrigerant type, MCA, MOP, BTU, filter specs, belt codes, and 20+ fields from any data plate photo.
  • AI Condition Assessment
    Instant Good/Fair/Poor rating with detected issues — coil fouling, corrosion, oil staining — and prioritized recommendations.
  • Invoice & Work Order Scanner
    Photograph any service receipt or work order. AI extracts service date, technician, parts used, labor hours, and auto-creates a maintenance log.
  • AI Diagnostics & Troubleshooting
    Describe complex symptoms and input measurements. Gemini AI analyzes specs and the 5 most recent service logs to diagnose issues in a chat.

📷 Built-in QR & Barcode Scanner — Always Free

A native live-camera scanner built directly into the app. Reads 13+ barcode formats including QR, Code 128, EAN-13, Data Matrix, and more. Works fully offline. Searches your equipment and parts database by serial number, model, or asset tag instantly. If nothing is found, prompts to create a new equipment record with the scanned code pre-filled.

🏢 Equipment & Building Management — Always Free

Organize every appliance and HVAC unit into building profiles with addresses, photos, and contacts. Track unlimited equipment with full spec sheets, photo galleries, warranty dates, and installation ages. Free forever — no limits.

  • ✓ Unlimited buildings & equipment
  • ✓ Unlimited photo galleries per unit
  • ✓ Warranty & age tracking
  • ✓ Parts & inventory management
  • ✓ Full maintenance log history
  • ✓ Replacement reminders
Pro — 7-Day Free Trial

Pro Features

  • ⚡ Unlimited AI Nameplate Scanning (20+ specs extracted)
  • ⚡ AI Diagnostics & Condition Assessments from photos
  • ⚡ AI Invoice & Work Order Scanner (auto-fill service logs)
  • ⚡ Cloud Backup & Smart Sync across all devices
  • ⚡ Branded QR Tag Creator with custom company logo
  • ⚡ 13 Pro Report Types (branded PDFs & ZIP packages)
  • ⚡ EPA §608 Refrigerant log & violation alerts
  • ⚡ Vendor QR check-in posters & calendar logs
  • ⚡ Full Web Dashboard for desktop browser management
  • ⚡ Push to user & Transfer Inbox for team collaboration
  • ⚡ Guest technician QR-based service submissions

Who Is Equipment Tracker Pro For?

🔧 Commercial HVAC & Field Mechanicals

Scan equipment barcodes and assets for free. Log system charges with automated EPA leak rate calculations. Generate branded electrical load schedules, filter schedules, and belt reports right from the ladder.

🏢 Property Managers & Operations Directors

Construct a centralized, permanent equipment registry across your entire facility footprint. Track factory warranty limits, share mechanical specifications with external contractors via guest QR code entry paths, and generate hand-off reports for building audits.

🏭 Industrial Plant & Facility Engineers

Deploy an asset tool that functions seamlessly inside deep industrial sub-levels with zero cellular connectivity. Use AI to automatically read and extract specifications from older, corroded equipment nameplates.

📖 From the Blog

View all articles →
🏢 Property Management

Who Was in My Building Today? The Case for a Digital Vendor Log

Paper sign-in sheets don't work — vendors skip them, entries are illegible, and finding a record from three months ago means digging through a notebook. Here's why a digital QR check-in log is a better answer for any building that has contractors and vendors coming through the door.

Read article → 🏷️ Product Features

Meet the New Branded QR Codes & Offline Data Sync: Professional Tags in One Tap

We just launched an all-new Branded QR Code suite! Learn how to generate beautiful, printed asset tags with your company logo, what the three scannable formats do (including dialer-safe offline sync), and our ultimate guide to industrial QR code printers and weather-resistant tapes.

Read article → 🧊 Product Features

Automated EPA Section 608 Compliance: Instant Leak Rate Calculations

Every maintenance log now includes a Refrigerant Log section that calculates your annual leak rate on the spot, flags EPA Section 608 violations automatically, and stores the data permanently with the service record.

Read article → ⚖️ Comparison

Enterprise Bloat vs. Field Speed: Equipment Tracker Pro vs. EZOfficeInventory

EZOfficeInventory is built for IT departments and enterprise procurement teams. If you are an HVAC tech or property manager, you will spend more time configuring it than using it — and pay for the privilege.

Read article → 📋 HVAC Tips

EPA Leak Rate Thresholds Changed in 2026: The New 10/20/30 Rules Most Charts Get Wrong

The AIM Act dropped the refrigerant leak-repair threshold from 50 lbs to 15 lbs and set trigger rates at 10/20/30. Here is exactly what changed, who is covered, and the deadlines — verified against 40 CFR 84.106.

Read article → 🏠 How-To Guide

The Smart Homeowner's Guide to Tracking Appliances and Filters

Your home runs on mechanical equipment. Here is why you should be tracking your furnace, A/C, and major appliances like a professional property manager.

Read article →