AI-Powered · Free to Start

AI Nameplate Scanning &
QR Equipment Tracking

One photo of a nameplate. Every spec, logged in seconds. AI scans nameplate photos, logs service history, and generates print-ready QR asset tags. Works 100% offline.

Download on App Store Get it on Google Play

✅ QR & Barcode Scanner — Free ✅ Equipment Tracking — Free ✅ Parts & Inventory — Free ⚡ AI Scanner & Diagnostics — 10 Free, then Pro ⚡ Branded PDF Reports — Pro ⚡ Cloud Sync & Backup — Pro ⚡ EPA §608 Calculator — Pro

🤖 Gemini AI Scanning Suite

Four AI tools powered by Google Gemini. Point your camera at a nameplate, service invoice, or unit, or start a diagnostics session to troubleshoot. Every new user gets 10 free AI scans — no credit card required.

AI Nameplate Scanner
Extract manufacturer, model, serial, SEER, refrigerant type, MCA, MOP, BTU, filter specs, belt codes, and 40+ fields from any data plate photo.
AI Condition Assessment
Instant Good/Fair/Poor rating with detected issues — coil fouling, corrosion, oil staining — and prioritized recommendations.
Invoice & Work Order Scanner
Photograph any service receipt or work order. AI extracts service date, technician, parts used, labor hours, and auto-creates a maintenance log.
AI Diagnostics & Troubleshooting
Describe complex symptoms and input measurements. Gemini AI analyzes specs and the 5 most recent service logs to diagnose issues in a chat.

📷 Built-in QR & Barcode Scanner — Always Free

A native live-camera scanner built directly into the app. Reads 13+ barcode formats including QR, Code 128, EAN-13, Data Matrix, and more. Works fully offline. Searches your equipment and parts database by serial number, model, or asset tag instantly. If nothing is found, prompts to create a new equipment record with the scanned code pre-filled.

🏢 Equipment & Building Management — Always Free

Organize every appliance and HVAC unit into building profiles with addresses, photos, and contacts. Track unlimited equipment with full spec sheets, photo galleries, warranty dates, and installation ages. Free forever — no limits.

✓ Unlimited buildings & equipment
✓ Unlimited photo galleries per unit
✓ Warranty & age tracking
✓ Parts & inventory management
✓ Full maintenance log history
✓ Replacement reminders

Pro — 7-Day Free Trial

Pro Features

⚡ Unlimited AI Nameplate Scanning (40+ specs extracted)
⚡ AI Diagnostics & Condition Assessments from photos
⚡ AI Invoice & Work Order Scanner (auto-fill service logs)
⚡ Cloud Backup & Smart Sync across all devices
⚡ Branded QR Tag Creator with custom company logo
⚡ 13 Pro Report Types (branded PDFs & ZIP packages)
⚡ EPA §608 Refrigerant log & violation alerts
⚡ Vendor QR check-in posters & calendar logs
⚡ Full Web Dashboard for desktop browser management
⚡ Push to user & Transfer Inbox for team collaboration
⚡ Guest technician QR-based service submissions

Who Is Equipment Tracker Pro For?

🔧 Commercial HVAC & Field Mechanicals

Scan equipment barcodes and assets for free. Log system charges with automated EPA leak rate calculations. Generate branded electrical load schedules, filter schedules, and belt reports right from the ladder.

🏢 Property Managers & Operations Directors

Construct a centralized, permanent equipment registry across your entire facility footprint. Track factory warranty limits, share mechanical specifications with external contractors via guest QR code entry paths, and generate hand-off reports for building audits.

🏭 Industrial Plant & Facility Engineers

Deploy an asset tool that functions seamlessly inside deep industrial sub-levels with zero cellular connectivity. Use AI to automatically read and extract specifications from older, corroded equipment nameplates.

AI-Powered Equipment & Appliance Tracking — Equipment Tracker Pro

AI nameplate scanner, condition assessment, invoice scanning, parts inventory, and maintenance logs for commercial HVAC technicians, property managers, and facility engineers. Free to start.

Download on the App Store | Get it on Google Play | Web Dashboard

Everything you need — free

QR & Barcode Scanner — Scan any QR code or barcode on-site. Instantly searches your equipment database by serial number, model number, or asset tag. If no equipment is found, automatically searches your parts database by serial, part number, or name. 100% free, works offline, no AI or subscription required.
Inventory Tracking — Track filter stock, belt inventory, and consumable parts across all your buildings.
Parts Management — Link filters, belts, capacitors to parent equipment. Track part numbers, sizes, and replacement schedules.
AI Nameplate, Invoice & Condition (10 Free Trial Scans) — Snap a photo of any nameplate, invoice, or unit. Gemini AI extracts 40+ spec fields, logs maintenance work, or runs a condition check. Free to try (includes 10 complimentary scans), then upgrade to Pro for unlimited usage.
Photo Documentation — Attach unlimited photos to equipment, parts, and maintenance logs.
Maintenance Logs — Log service visits with before/after photos, technician names, work orders, and timestamps.
Warranty Tracking — Set warranty expiration dates and install dates for every piece of equipment.
Building Profiles — Add photos, addresses, and contact info to building locations.
Replacement Reminders — Set install dates and replacement schedules for parts.

Pro Features — 7-Day Free Trial

Unlimited AI Nameplate Scanner — Unlimited spec fields extraction from photos (no more 10 scan trial limit).
Unlimited AI Condition Assessment — Photograph any unit and receive an instant inspection report with a Good/Fair/Poor severity rating, list of detected issues (coil fouling, corrosion, oil staining), and prioritized maintenance recommendations.
Unlimited Invoice & Work Order Scanner — Photograph any service invoice, receipt, or work order. AI extracts date, technician, service type, parts used, labor hours, and total cost — then auto-creates a maintenance log entry.
Unlimited Cloud Backup — Real-time sync to Firebase with Smart Sync intelligence across all devices.
Push to User — Send complete equipment packages to teammates, customers, or property managers in one tap.
Branded QR Code Creator & Asset Tags — Generate print-ready vertical asset tag PDFs with scannable QR codes for your equipment. Supports Link Mode (view public specs & log service), Text Mode (specs copy-paste), and JSON Mode (app-to-app import) with company logo branding.
Branded PDF Reports — Add your company logo, name, phone, and email once in Settings. Every PDF you generate — filter schedules, belt reports, refrigerant summaries, fire damper logs, electrical load schedules — will carry your company branding at the top. Includes a revamped Maintenance Summary report with custom date-range filters and before/after photo proof grids.
EPA §608 & AIM Act Compliance Tracker — Built into every maintenance log. Log refrigerant modifications directly inside the service loop. The engine automatically computes rolling annualized leak-rate percentages, triggers warning states for systems crossing the statutory 2026 15 lb threshold, and structures a permanent, audit-ready compliance ledger to shield operations from federal violations. Stored permanently with the service record for audits.
13 Pro Report Types — Filter Schedule, Belt Schedule, Electrical Load Schedule, Refrigerant Inventory Summary, Age & Lifecycle Forecast, Needs Attention, PM Checklist, Maintenance Summary, Invoice Report, Fire Damper Inspection (NFPA 80/105), Replacements Due, Missing Spares Audit, and Portfolio Summary — all exportable as branded PDFs or shareable ZIPs.
Web Dashboard — Full desktop interface to browse buildings, equipment, and reports from any browser.
Transfer Inbox & Guest Submissions — Receive equipment packages from other users or guest technicians logging service records on-site via equipment QR codes without installing the app. Review and merge incoming data with separate Vendor and Technician fields.

Commercial HVAC & Field Mechanicals

Scan equipment barcodes and assets for free. Log system charges with automated EPA leak rate calculations. Generate branded electrical load schedules, filter schedules, and belt reports right from the ladder.

Property Managers & Operations Directors

Construct a centralized, permanent equipment registry across your entire facility footprint. Track factory warranty limits, share mechanical specifications with external contractors via guest QR code entry paths, and generate hand-off reports for building audits.

Industrial Plant & Facility Engineers

Deploy an asset tool that functions seamlessly inside deep industrial sub-levels with zero cellular connectivity. Use AI to automatically read and extract specifications from older, corroded equipment nameplates, and log NFPA-compliant inspections.

Contact

Email: support@equipment-tracker.com

Website: equipment-tracker.com

Blog: HVAC Tips & Product Updates

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